Checklist announced for processing doc for registration in Revenue dept.
The government of Jammu and Kashmir has directed the Registering Officers of the Revenue Department to adopt a citizen-centric approach while discharging their statutory duties in terms of the provisions of the Registration Act, 1908 and relevant laws/rules/standing orders/instructions of the Government.
Further, the Registering Officers have been asked to refer to the checklist while processing documents for registration.
It has been reliably learnt that during scrutiny of the documents presented for registration, a few of the Sub Registrars point out deficiencies in piece meals or seek additional documents thereby putting the citizens in avoidable hardships.
This practice besides being time-consuming and un-supportive of good governance has the potential to create doubts about online document registration through National Generic Document Registration System (NGDRS)
As the Sub Registrars have a specific mandate under the Registration Act, 1908 and provisions of revenue laws, it would be incumbent upon them to discharge their statutory duties diligently with a citizen-centric approach, to realize the objective of transparent document registration services, a harbinger of Digital Governance across UT of J&K. Such document(s) as do not qualify for registration can be reverted/refused by a Sub Registrar upon citing valid reasons in writing.
The Revenue Officers are required to provide accurate inputs as per the requirement so that registration of documents which constitutes a milieu for conferment of title and ownership rights to a citizen through mutation does not suffer from any infirmity or aberration.
An order in this regard has been issued by Vijay Kumar Bidhuri, Commissioner/Secretary to the Government Revenue Department.
“In order to ensure uniformity in seeking documents for registration of various instruments/articles, a checklist of documents has been drawn for reference of the registering officers. The Registering Officers shall refer to the checklist while processing documents for registration”, the order reads.
The Registering Officers are directed to adopt a citizen-centric approach while discharging their statutory duties in terms of the provisions of the Registration Act, 1908 and relevant laws/rules/standing orders/instructions of the Government, it added.
“In no case should they resort to seeking such documents as are not backed by the relevant laws/rules.
Furthermore, the Revenue Officers are directed to provide accurate inputs in terms of Revenue Extracts/Map/Schedule of property etc. as per the requirement to ensure quality document registration”, the order reads.
The article-wise checklist of some of the documents as per the order is conveyance/sale deed, agreement to sell cum power of attorney, exchange of property, future charge, re-conveyance of a mortgaged property, relinquishment/release deed, settlement instrument of a deed of dower and revocation of settlement.
The order notes that stamp duty is prescribed to be paid online in form of an e-stamp, and the registration fee is to be paid online either by JKGRAS or through the payment gateway of Jammu and Kashmir Bank and permission of the competent authority in case the property pertains to the migrant as per Jammu and Kashmir Migrant Distress Sales Act, 1997.
